Travel Grants
The Civil, Environmental, and Geo- Engineering travel grant will provide up to $1,000 to present at conferences relating to your graduate work.
All requests are approved by the Director of Graduate Studies.
Master level students can receive up to ONE travel grant during the course of their degree program.
Doctoral level students can receive up to TWO travel grants during the course of their degree program.
Travel Grant Reimbursement Form
Eligibility
- You must be a current active CEGE graduate student.
- The presentation must have been accepted by the conference when the application is submitted.
- Travel grants MUST be turned in before the travel takes place.
- Travel grants can be awarded in the fall, spring, or summer.
- You must be registered for 6-14 credits or for CEGE 8333 or CEGE 8444 in the fall/spring during your time of travel.
- If a summer grant is awarded – the student will be required to enroll in GRAD 4999. Grad 4999 is a zero credit, zero tuition course registration allowing for the travel grant to be uploaded into your student account.
- You are inelgible for the travel grant if: you are registered for GRAD 999 or if the travel is after you graduate.
Award Details
- The travel grant will be applied to your student account ONLY.
- All travel expenses must be paid up front by you.
- The award must be used for the conference on your application. It can't be transferred to attend another conference. The grant will become invalid and you will lose your award. A new application must be filled out and approved by the DGS to attend the new conference.
- Travel grants will not be reimbursed to adviser's research or discretionary accounts.
- The graduate program coordinator will email you once your application is approved.
Reimbursement
Reimbursement details and directions for the CEGE Travel Grant:
- Keep all receipts. They will need to be uploaded as a single pdf into the CEGE Travel Grant Reimbursement Form. This should be done after your attendance at the conference.
- Receipts must be turned in within 30 days after attendance at the conference.
- The graduate program coordinator will post the travel award to your student account within one week of submitting the reimbursement form.
- Travel grants will not be reimbursed to adviser's research or discretionary accounts.
- Travel expenses in excess of the travel grant paid by your advisor paid by their research or discretionary accounts MUST be turned into Chrome River - The University's Official reimbursement system.
- Do not put both reimbursements in Chrome River.
Travel Expenses in Excess of the Travel Grant
Only do this if your advisor is using any of his research or discretionary accounts to help pay for your conference costs that are in excess of your travel grant.
- Log into your MyU.
- Go to your Key Links and find U travel.
- Complete the Chrome River Reimbursement within 30 days of the trip return date.
Application and Review Process
To complete the application process you must do the following:
- Fill out the Travel Grant Application.
- Include the supporting documentation: a copy of the acceptance to present your work (the DGS needs to see the full original confirmation. Do NOT cut and paste.)
All applications must be complete to be reviewed.
The DGS will review the application and make a decision to accept or deny your application.
The graduate program coordinator will email you once the decision is made with further instructions.
Deadlines
- Deadlines are on rolling basis
